Moving your business may actually be more stressful than moving your home and family. You may not have control over many aspects in a corporate move. You must follow a certain guideline that is provided by the company. Make sure you give yourself at least 3 months of preparation. Most people are completely unfamiliar with how to prepare for a corporate move. Unfamiliarity can cause much headache and stress. That is why it is even more important that you follow the office-moving guide. Preparing for the Move The most important part of moving a corporation is to plan everything out in advance. Corporations are usually about making money. So, if the company is not up and running, but instead moving, then the company is not making any money. The major goal in a corporate move is to be cost-efficient. One of the ways to obtain this goal is to be time-efficient. The less time you spend moving, the more cost-efficient you will be for your company.
In order to save time, make sure you are very familiar with your new location and offices. Know exactly how large (take measurements) the new rooms are. Notice any differences in shapes of the rooms or new furniture. You want to make sure your old or new desk, chairs, filing cabinets, etc. fit inside your new space. To make sure that everyone knows his or her new dimensions, a floor plan should be created before the move. This plan should include, by floor, location of employees, furniture, plants, and whatever else you are bringing to your new location. Make sure that every employee receives a copy of this plan and that you post them on the building on moving day. Being organized before the move will not only reduce the stress for the employees, but for the movers as well.
Correspond with Everyone... Communication is key when it comes to a corporate move. Make sure that everyone (employees, landlords, movers, renters, etc.) is aware of every detail. They need to know the exact moving plan before the actual move. The less questions on the day of moving, the better. The movers need to be told exactly where each piece of furniture needs to be placed. If you have many desks that look the same, but belong to certain employees, make sure they know that they need to go in certain places. One way of helping out the mover is by using colored labels. All of the furniture that belongs on one floor can be labeled a certain color and you can even get more specific. Label colors and numbers to each employee. Labeling is a very important tool in moving offices. Be sure to label all equipment and furniture that is being moved. The label needs to be placed in spot that is very easily visible to the mover. The easier and more understandable you make the move to the mover, the faster the move will go. Time means money.
Garbage Make sure that you throw away as much garbage as possible before the actual moving day. It is possible to get permission from the city to have industrial size dumpster placed in front of the building if you have an excess amount of garbage to throw away. The more you throw away, the less you have to pack and haul with you. Make sure that nothing important gets thrown away.
Access to Floors Above Ground Level Be sure to examine the building before hand and be aware of all elevators. Make sure they are in working order and large enough to move the furniture. If there are no elevators, be sure to inform the moving company so they can come prepared. Moving Electrical Machines Before moving any technological machines, make sure you know what you are doing. Many machines need to be handled certain ways. If you are renting any of your equipment, make sure you notify your rental company before the day of the move. Disconnect and dismantle computers properly. Make sure there is an employee that knows what he/she is doing when taking apart the equipment. Remove all fluids from the photocopy machines. There may be loose parts that can easily be lost, so make sure that all parts are securely fastened or put them in a separate box close by. Remove all items from the vending machines. Empty water from any water dispensers. Make sure to take extra notice to any machines that are dismantled. Items get lost very easily in a move.
Here is a simple checklist to make sure nothing gets left behind or overlooked: